| REC. # |
PAGE # |
RECOMMENDATIONS |
IMPLEMENT YES NO |
SAVINGS YES NO |
| 2-1 |
2-3 |
Strengthen relationship between HWRSD school administrators and teachers regarding the SC's role in governance. |
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| 2-2 |
2-5 |
Revise SC Meeting agenda. |
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| 2-3 |
2-8 |
Expand online agendas to include handouts to SC. |
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| 2-4 |
2-8 |
Create a form to highlight SC action items. |
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| 2-5 |
2-10 |
Implement a yearly self-evaluation by the SC. |
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| 2-6 |
2-13 |
Conduct complete review of all SC policies. |
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| 2-7 |
2-17 |
Develop a comprehensive admin. procedures manual. |
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| 2-8 |
2-17 |
Assign assistant superintendent to be admin. liaison for policy development. |
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| 2-9 |
2-21 |
Staff both middle and high schools with a principal and delete Asst. Principal at the middle school. |
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| 2-10 |
2-22 |
Create a Teacher Advisory Council. |
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| 2-11 |
2-24 |
Admin. to continue to provide weekly updates to SC. |
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| 2-12 |
2-25 |
Provide leadership team minutes for follow up and monitoring system. |
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| 2-13 |
2-27 |
Create a performance-based central office evaluation system |
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| 2-14 |
2-31 |
Expedite plans to develop a strategic plan and district improvement plan as required by state law. |
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| 2-15 |
2-35 |
Involve students to support the HWRSD's Ed. Fund. |
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| 3-1 |
3-3 |
Explore hiring and sharing an HR admin. with both towns. |
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| 3-2 |
3-7 |
Re-title Admin. Assistant to reflect personnel duties concentration. |
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| 3-3 |
3-10 |
Develop mission and performance goals for HR operation for HWRSD. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 3-4 |
3-10 |
Develop key performance indicators for HR function and provide annual report. |
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| 3-5 |
3-14 |
Develop and adopt a complete set of personnel policies. |
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| 3-6 |
3-15 |
Develop written internal practices procedures and work flow processes including a plan for an annual review and revision of personnel procedures. |
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| 3-7 |
3-17 |
Develop policy and admin. procedure on central office and school-based personnel records ensuring security access, confidentiality and legal compliance. |
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| 3-8 |
3-19 |
Utilize districts multi-function copier/scanner and implement scanning process for personnel records. |
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| 3-9 |
3-20 |
Implement a plan focused on increasing recruitment and retention of qualified employees. |
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| 3-10 |
3-21 |
Conduct exit surveys for all departing employees and use data to improve retention. |
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| 3-11 |
3-23 |
Develop an employee handbook including references to policy and procedural info. |
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| 3-12 |
3-26 |
Create formal plan for periodic reviews and maintenance of compensation and classification plan for HWRSD. |
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| 3-13 |
3-28 |
Explore expanding teacher step plan to alleviate compression at top end. |
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| 3--14 |
3-29 |
Review, revise and create accurate job class descriptions that reflect job duties and requirements. |
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| 3-15 |
3-31 |
Refine and unify performance evaluation instruments for non-instructional employees, including goals and objectives. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 3-16 |
3-32 |
Develop and implement an employee performance assessment training program for managers and supervisors. |
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| 3-17 |
3-35 |
Seek to negotiate flexibility of compensation practices and policies with various collective bargaining groups. |
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| 3-18 |
3-36 |
Start communication with union leaders to extend existing contracts beyond the one-year contract extension. |
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| 4-1 |
4-8 |
Develop a policy on the excess and deficiency account providing guidance on minimum account balance, what funds can be used for, and require routine status reports to SC. |
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| 4-2 |
4-9 |
Prepare quarterly reports for district special revenue and revolving funds and accounts. |
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| 4-3 |
4-12 |
Implement additional shared services with both towns to reduce costs and increase efficiencies. |
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| 4-4 |
4-13 |
Establish a policy that does not allow accounts to be negative. |
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| 4-5 |
4-15 |
Develop and document a cost methodology when calculating fees. |
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| 4-6 |
4-17 |
Adopt a formal policy for tracking and reporting on various audit recommendations made to HWRSD. |
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| 4-7 |
4-18 |
Identify critical functions performed by finance staff and document procedures in a comprehensive procedures manual, |
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| 4-8 |
4-20 |
Develop a user manual for school and department staff to assist completion of finance and budget-related duties and training for same. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 4-9 |
4-23 |
Examine budget trends and identify expenses increasing at higher than average rates. Establish budget targets to not exceed state averages. |
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| 4-10 |
4-25 |
Establish a budget control system where schools and departments are accountable for their budgets. |
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| 4-11 |
4-28 |
Improve districts budget documents. Use guidance from national associations. |
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| 4-12 |
4-30 |
Create user-friendly, monthly budget reports for SC and train SC how to interpret the info. |
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| 4-13 |
4-33 |
Develop a process to determine impact on class sizes for school choice students in years subsequent to initial enrollment. |
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| 4-14 |
4-35 |
Revise purchasing procedures so departments can purchase small dollar items without so many pre-approvals. |
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| 4-15 |
4-37 |
Implement a purchasing card program to increase efficiencies. |
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| 4-16 |
4-38 |
Review treasurer's bank reconciliations to ensure timely reconciliations. |
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| 4-17 |
4-40 |
Track fixed assets acquired with district funds and develop a fixed asset policy. |
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| 4-18 |
4-41 |
Develop a policy that requires competitive proposals for independent and auditing services at designated intervals of at least five years. |
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| 4-19 |
4-42 |
Establish selection criteria for local banking services. Solicit proposals. |
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| 5-1 |
5-3 |
Develop a communication plan to all instructional staff for timely info. on district leadership plans. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 5-2 |
5-5 |
Maintain uniform focus on curricular and instructional priorities by scheduling regular meetings with resource staff. |
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| 5-3 |
5-6 |
Develop a plan and timeline for evaluation of educational programs and services. |
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| 5-4 |
5-7 |
Identify and replicate successful processes, procedures and practices where standards-driven curriculum is optimized and student performance is improving. |
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| 5-5 |
5-9 |
Develop policies guiding instructional programs, evaluation, and curricular issues. |
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| 5-6 |
5-14 |
Continue to monitor revenues versus expenses for school choice students to maintain an acceptable balance. |
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| 5-7 |
5-15 |
Ensure school improvement plans are developed in compliance with state timelines and have specific accountability embedded and include three-year, as well as annual goals. |
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| 5-8 |
5-19 |
Standardize and reduce teacher planning time to one period per day in all schools. |
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| 5-9 |
5-22 |
Increase the student to teacher ratios towards levels comparable to peer school districts. |
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| 5-10 |
5-24 |
Compare SPED staffing in light of programs offered for HWRSD peer school districts to determine equivalency. |
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| 5-11 |
5-25 |
Eliminate stipends for activities such as bus duty and substitute calling. |
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| 5-12 |
5-27 |
Continue to implement paraprofessional study recommendations. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 5-13 |
5-29 |
Create processes that ensure consistency of technology in HWRSD schools. |
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| 5-14 |
5-36 |
Develop procedures, forms and training for student assistance teams to ensure consistency of identification and services for all students in the district. |
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| 5-15 |
5-38 |
Develop, with the SC, parameters for decision making to identify ways to balance the need to consider overall student welfare along with the public's desires. |
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| 5-16 |
5-40 |
Convene a group to examine factors that may impact graduation and dropout rates of SPED students. Develop action plans. |
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| 5-17 |
5-42 |
Remove responsibility for attendance from all nurses. Eliminate one nurse position. |
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| 5-18 |
5-43 |
Examine tasks conducted by school psychologist, adjustment counselor and behavior specialist. Consider adding a guidance counselor to middle school. |
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| 5-19 |
5-45 |
Use National Staff Development Council (NSDC) standards for professional development planning and training. |
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| 5-20 |
5-47 |
Re-examine the way HWRSD rewards teachers for national board certification. Consider changing to a set stipend. |
I |
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| 5-21 |
5-51 |
Develop processes to create a two-way feedback channel between schools and central office regarding Wednesday PM. |
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| 6-1 |
6-5 |
Prepare and implement a five-year facilities master planning process in the HWRSD. |
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| 6-2 |
6-10 |
Include a thorough and exhaustive schedule for preventive maintenance actions that must be funded. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 6-3 |
6-13 |
Include full ADA compliance in formulation of five-year facilities master plan. |
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| 6-4 |
6-14 |
Renovate high school auditorium. |
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| 6-5 |
6-16 |
Perform energy retrofits with ESCO. |
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| 6-6 |
6-19 |
Commit to plan to preserve operations at all three elementary schools. |
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| 6-7 |
6-28 |
Maintain HWRSD elementary school grade distribution and configuration as currently exists. |
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| 6-8 |
6-30 |
Relocate district admin. to high school and terminate lease of Center building. |
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| 6-9 |
6-31 |
Develop contemporary and official HWRSD policies for facilities planning, design, construction, use and management. |
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| 6-10 |
6-38 |
Create a proper chart of maintenance categories and accounts for budgeting and spending purposes. |
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| 6-11 |
6-40 |
Commit to a minimum funding of building maintenance and repair at two percent of building replacement. |
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| 6-12 |
6-43 |
Proactively pursue and support and process of the eventual merger of both towns, DPWs including HWRSD buildings. |
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| 6-13 |
6-44 |
Select and implement a computerized maintenance system (CMMS). |
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| 6-14 |
6-52 |
Seek the advice of a facilities use consultant to raise income for outside use of school facilities. |
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| 7-1 |
7-7 |
Re-address the HWRSD wellness policy, procedures and overall program. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 7-2 |
7-8 |
Actively use all aspects of the National Food Service Mgt. Institute's six quality performance mgt. measurements. |
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| 7-3 |
7-14 |
Develop and implement a formal plan for improving productivity at schools to meet the minimum range of meals per labor hour (MPLH). |
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| 7-4 |
7-19 |
Align all cashier physical placements at end of cafeteria line to maximize efficiency. |
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| 7-5 |
7-22 |
Purchase a point of sale (POS) software system to imporve efficiency and operational effectiveness. |
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| 7-6 |
7-23 |
Develop an action plan to increase student participation. |
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| 7-7 |
7-24 |
Consolidate food service operations at high school and middle school campuses. |
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| 7-8 |
7-27 |
Coordinate efforts with friends organizations to develop community volunteers for lunch rooms. |
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| 7-9 |
7-31 |
Pursue efforts to increase participation rates by a minimum of 5% per year cumulatively for five years. |
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| 7-10 |
7-40 |
Add additional food service vending machines to the middle school campus. |
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| 7-12 |
7-42 |
Identify indirect and unreported costs and apply valid costs and charges to HWRSD food service operation. |
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| 8-1 |
8-9 |
Establish one, consistent, formal point of contact for Salter Transportation Services. |
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| 8-2 |
8-12 |
Formally reconcile annual transpotation routes prior to communicating to stakeholders. |
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| 8-3 |
8-14 |
Update the HWRSD student transportation policy and submit accurate data to the state. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 8-4 |
8-16 |
Document hazardous route criteria in HWRSD for official records. |
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| 8-5 |
8-18 |
Establish quarterly reporting from Salter Transportation to HWRSD on key performance indicators. |
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| 8-6 |
8-20 |
Review, monitor and implement all reporting requirements authorized in the Salter bid specifications and contract. |
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| 8-7 |
8-21 |
Accurately document and report reimbursable versus non-reimbursable students for the state's end-of-year report. |
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| 8-8 |
8-23 |
Conduct a formal documented review and analysis of SPED transportation. |
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| 8-9 |
8-24 |
Revise the job description of the Director of Student Services to include responsibilities for SPED transportation. |
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| 9-1 |
9-3 |
Eliminate the district's relationship with the IT external contractor. |
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| 9-2 |
9-5 |
Hire a half-time computer support technician who would report to the HWRSD technology coordinator. |
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| 9-3 |
9-7 |
Create an IT organizational infrastructure to formalize responsibilities, reporting relationships and work flows to encourage consistency and accountability in technology. |
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| 9-4 |
9-8 |
Create a Technology Planning Committee comprised of leaders from across the district to assess future IT needs. |
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| 9-5 |
9-9 |
Prepare a comprehensive, multi-year technology plan which includes strategic direction. |
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| 9-6 |
9-10 |
Develop a disaster recovery plan to cover critical systems. |
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| 9-7 |
9-12 |
Create a technology procedures manual. |
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IMPLEMENT YES NO |
SAVINGS YES NO |
| 9-8 |
9-13 |
Develop and implement performance measures for assessing admin. and IT outcomes. |
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| 9-9 |
9-14 |
Analyze a help desk ticket tracking system for HWRSD. |
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| 9-10 |
9-18 |
Develop a more detailed technology training expectation for HWRSD staff. |
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| 9-11 |
9-20 |
Incorporate IT storage needs into facility revision plans to accommodate demands of IT maintenance and safekeeping. |
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| 9-12 |
9-21 |
Develop and implement an IT computer preventative maintenance checklist for the district. |
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| 9-13 |
9-22 |
Develop a detailed IT inventory matrix which lists computers, components, serial numbers and item location. |
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| 10-1 |
10-14 |
Develop and maintain annual comparative data related to stipends in peer school districts. |
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| 10-2 |
10-15 |
Evaluate the gate receipt process annually and make rcommendations as appropriate. |
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| 10-3 |
10-16 |
Develop a formal annual performance report on athletics for the SC. |
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| 10-4 |
10-18 |
Maintain a full-time Athletic Director for HWRSD. |
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